Aumovio

Hesse

Executive Assistant to BA Head UX - REF6559A

ON-SITE SENIOR

Posted 4 months ago

Quick Summary

Role Overview

This role supports the BA UX Head in daily operations by managing priorities and ensuring smooth organizational structures. The successful candidate will facilitate leadership meetings and track strategic initiatives to drive execution across the department.

Key Responsibilities

Manage daily priorities and focus topics for the BA UX Head
Plan and coordinate agendas for leadership meetings and workshops
Document decisions and action items to enable effective decision-making
Track execution of commitments and milestones across the business area
Organize internal and external meetings and corporate events
Prepare content and organizational details for international business travel

Requirements Snapshot

Academic degree in economics or a similar field of study
Initial professional experience in project coordination or executive support
Strong organizational skills with the ability to manage multiple tasks
Proficiency in English and German for professional communication
Experience in structuring information and documenting meeting outcomes

Expected Impact

By providing high-level administrative and strategic support, this role ensures that the BA UX leadership can focus on critical decision-making and long-term goals. The position directly contributes to the operational efficiency and successful execution of key initiatives within the mobility sector.

This summary was generated from the original job posting (AI-assisted, human-reviewed).
For full details, see the description below.

Job Description

Support the BA UX Head in day-to-day execution by managing priorities, focus topics, and decision items to ensure clear structure and smooth operations.
Prepare and drive leadership meetings, including agenda planning, content coordination, and ensuring clear follow-ups for CMTs, strategy meetings, and workshops.
Enable effective decision-making by anticipating topics, structuring discussions, and documenting decisions and action items to keep initiatives moving forward.
Track execution and commitments across BA UX by following up on actions, milestones, and dependencies, proactively identifying risks and delays.
Plan, coordinate, and organize internal and external meetings and events.
Provide organizational and content-related preparation for national and international business travel.

Qualifications

Academic degree in economics or similar qualification
First professional experience (e.g., internship, working student, or junior role) in project coordination and executive support
Strong organizational skills with the ability to manage multiple tasks, priorities, and follow-ups in a structured way.
Initial experience supporting meetings and workshops, including agenda preparation, note-taking, and tracking action items.
Ability to structure information, summarize discussions, and document decisions and next steps clearly and reliably.
Willingness and capability to proactively follow up on tasks, milestones, and open topics to support smooth execution.
Good coordination skills for internal meetings and small events; experience with external stakeholders is a plus.
Basic experience supporting business travel preparation, such as agenda coordination, documentation, and content readiness.
Comfortable working with senior stakeholders, with a professional, reliable, and discreet working style.
Good German language skills
Strong written and verbal communication skills in English (additional languages are a plus).
High attention to detail, eagerness to learn, and a proactive, hands-on mindset.

Applications from severely handicapped people are welcome.

Additional Information

Ready to take your career to the next level? The future of mobility isn’t just anyone’s job. Make it yours! Join AUMOVIO. Own What’s Next.

View Original Job Post

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