Aumovio

Hesse

Executive Assistant to BA Head UX - REF6559A

ON-SITE SENIOR

Posted 3 months ago

Quick Summary

Role Overview

This role supports the BA UX Head in managing daily operations, priorities, and decision-making processes. The successful candidate will ensure clear structure and smooth execution across the department's leadership initiatives.

Key Responsibilities

Manage daily priorities and focus topics for the BA UX Head
Prepare and drive leadership meetings and strategy workshops
Structure discussions and document decisions to enable effective decision-making
Track execution of commitments and milestones across the department
Organize internal and external meetings and events
Provide organizational and content preparation for international business travel

Requirements Snapshot

Academic degree in economics or a similar field of study
Initial professional experience in project coordination or executive support
Strong organizational skills with the ability to manage multiple tasks
Proficiency in both German and English written and verbal communication
Experience in meeting preparation and tracking action items

Expected Impact

The individual will enhance the efficiency of the BA UX leadership by streamlining decision-making processes and ensuring all strategic initiatives remain on track. By proactively managing risks and dependencies, they will contribute to the overall operational success of the department.

This summary was generated from the original job posting (AI-assisted, human-reviewed).
For full details, see the description below.

Job Description

Support the BA UX Head in day-to-day execution by managing priorities, focus topics, and decision items to ensure clear structure and smooth operations.
Prepare and drive leadership meetings, including agenda planning, content coordination, and ensuring clear follow-ups for CMTs, strategy meetings, and workshops.
Enable effective decision-making by anticipating topics, structuring discussions, and documenting decisions and action items to keep initiatives moving forward.
Track execution and commitments across BA UX by following up on actions, milestones, and dependencies, proactively identifying risks and delays.
Plan, coordinate, and organize internal and external meetings and events.
Provide organizational and content-related preparation for national and international business travel.

Qualifications

Academic degree in economics or similar qualification
First professional experience (e.g., internship, working student, or junior role) in project coordination and executive support
Strong organizational skills with the ability to manage multiple tasks, priorities, and follow-ups in a structured way.
Initial experience supporting meetings and workshops, including agenda preparation, note-taking, and tracking action items.
Ability to structure information, summarize discussions, and document decisions and next steps clearly and reliably.
Willingness and capability to proactively follow up on tasks, milestones, and open topics to support smooth execution.
Good coordination skills for internal meetings and small events; experience with external stakeholders is a plus.
Basic experience supporting business travel preparation, such as agenda coordination, documentation, and content readiness.
Comfortable working with senior stakeholders, with a professional, reliable, and discreet working style.
Good German language skills
Strong written and verbal communication skills in English (additional languages are a plus).
High attention to detail, eagerness to learn, and a proactive, hands-on mindset.

Applications from severely handicapped people are welcome.

Additional Information

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View Original Job Post

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