Executive Assistant to BA Head UX - REF6559A

Job Description

• Support the BA UX Head in day-to-day execution by managing priorities, focus topics, and decision items to ensure clear structure and smooth operations.
• Prepare and drive leadership meetings, including agenda planning, content coordination, and ensuring clear follow-ups for CMTs, strategy meetings, and workshops.
• Enable effective decision-making by anticipating topics, structuring discussions, and documenting decisions and action items to keep initiatives moving forward.
• Track execution and commitments across BA UX by following up on actions, milestones, and dependencies, proactively identifying risks and delays.
• Plan, coordinate, and organize internal and external meetings and events.
• Provide organizational and content-related preparation for national and international business travel.

Qualifications

• Academic degree in economics or similar qualification 
• First professional experience (e.g., internship, working student, or junior role) in project coordination and executive support
• Strong organizational skills with the ability to manage multiple tasks, priorities, and follow-ups in a structured way.
• Initial experience supporting meetings and workshops, including agenda preparation, note-taking, and tracking action items.
• Ability to structure information, summarize discussions, and document decisions and next steps clearly and reliably.
• Willingness and capability to proactively follow up on tasks, milestones, and open topics to support smooth execution.
• Good coordination skills for internal meetings and small events; experience with external stakeholders is a plus.
• Basic experience supporting business travel preparation, such as agenda coordination, documentation, and content readiness.
• Comfortable working with senior stakeholders, with a professional, reliable, and discreet working style.
• Good German language skills 
• Strong written and verbal communication skills in English (additional languages are a plus).
• High attention to detail, eagerness to learn, and a proactive, hands-on mindset.

Applications from severely handicapped people are welcome.

Additional Information

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