Operations & Finance Manager - Aime Studios (Graphic Design)

Role Overview

This role is responsible for managing the full monthly invoice cycle, maintaining accurate budget records, and handling supplier onboarding and compliance. The position ensures smooth operational and financial processes by keeping systems updated, managing data, and collaborating with key departments. It aims to keep the studio running efficiently and predictably through meticulous organization and support.

Key Responsibilities

• Manage the full monthly invoice cycle, including issuing, reconciling, and tracking.
• Maintain accurate budget records and support spend visibility across brands.
• Handle supplier onboarding, compliance, and procurement workflows and documentation.
• Keep financial and operational systems, trackers, and templates up to date.
• Manage high volumes of operational data and build clear, reliable systems.
• Produce monthly operational and financial reporting for the studio.

Requirements Snapshot

• Highly organized with strong accuracy and attention to detail.
• Confident working with large, detailed datasets and creating efficient processes.
• Proficient in handling invoicing, purchase orders, reconciliation, and financial tracking.
• Comfortable managing contracts, onboarding, and supplier compliance.
• A clear communicator who works well with Finance, Legal, and Procurement.

Expected Impact

The successful candidate will ensure the studio operates in a calm, clean, and predictable manner by maintaining organized processes and systems. They will provide essential operational clarity and administrative support, allowing the team to function smoothly and efficiently. This role is crucial for keeping financial and operational aspects accurate and on track behind the scenes.

Why Apply

• Opportunity to build and maintain structured, efficient operational processes.
• Work in an environment where proactive problem-solving and operational hygiene are valued.
• Contribute to keeping a creative studio running smoothly and predictably behind the scenes.